Debtor & documentary verification
A balances verification confirms with the debtor what it owes. A documentary verification proves the goods were delivered or the work done before the invoice was raised. Either way, you fund real debts, and you find the invoice that isn't one before it is in your ledger.
Two kinds of verification
We confirm balances directly with your client's debtors, discreetly.
What it checks
Choose it when
You need assurance that the ledger you fund is owed, debtor by debtor.
We check a sample of invoices against the orders, delivery notes, timesheets and contracts behind them.
What it checks
Choose it when
You want to know the invoices are for goods delivered or work done, before or between audits.
What we look at
Whether the debtor recognises the invoice and the amount.
Goods delivered or work done before the invoice was raised, not after.
What was delivered against what was billed, line by line.
Anything the debtor will not pay, and why.
Where the debtor pays, so funded receipts reach the right account.
What you get
Reviewed before it is released. Read online in Audits Hub, or downloaded as a PDF in your own branding.
The reports are exactly what we have been looking for and they easily allow us to focus on key issues.
FAQ
A balances verification asks the debtor to confirm what it owes, and surfaces disputes, credits and payments made to the wrong account. A documentary verification checks a sample of invoices against the orders, delivery notes, timesheets and contracts behind them, without contacting the debtor.
Only for a balances verification, and only when you ask for one. We contact them discreetly. A documentary verification works from paperwork alone.
Invoices raised before the goods were delivered or the work done (pre-invoicing), quantities billed that were never delivered, and paperwork that does not match the invoice. Each invoice tested is reported with what its paperwork showed.
Yes. A verification answers one question quickly, so it suits the time between full audits, a sudden rise in a debtor balance, or a concern you want settled before funding more.
Online in Audits Hub, with each document marked as agreeing or differing, and as a PDF report.
One asks the debtor whether it owes the money. The other asks the paperwork whether the debt was earned. They answer different questions, and choosing the wrong one gives you a clean result that proves nothing.
An invoice raised before the goods have left, or for more than was delivered, is funded money with nothing behind it. The paperwork usually shows it, if you put the documents side by side.
A company that buys from your client and also sells to it may never pay the full balance on your ledger. It will set off what it is owed. Finding contras is simple in principle and easy to miss in practice.
One short form, and we arrange everything with your client, discreetly. Already in Audits Hub? Request it there in one click.
